Privacy Policy

01

Who we are

Dice Party is operated by Fun Side LLC (dba Dice Party). This policy supplements the Fun Side LLC Privacy Policy and explains how we handle data for the Dice Party Discord bot, web application, APIs, and related services.

02

Data we collect

• Discord account data. When you log in via Discord we receive your Discord ID, username, avatar hash, and guild information needed to link the bot to your server.
• Session + recording metadata. We log guild IDs, channel IDs, participant Discord IDs, timestamps, and command metadata to deliver recordings, transcripts, and notes.
• Bot activity. In servers where Dice Party is installed, we note when voice channels are in use, so we can understand how Dice Party fits into your table and make it better.
• Audio & transcripts. Dice Party stores per-speaker audio files on DigitalOcean Spaces and generates transcripts with AssemblyAI (some older recordings were transcribed with Deepgram). Audio is kept as long as we need it to generate your transcripts and notes. If you ask us to leave, we anonymize your identifiers rather than deleting the shared recording — see “Data retention” below.
• AI-generated notes, campaign notes & memory. We send transcript text to AI partners like Anthropic to build session summaries, and we derive campaign notes and an ongoing campaign memory — durable narrative derivatives of your sessions’ story — from those transcripts. The models’ usage statistics (duration, token counts) are recorded for billing and product analytics.
• Billing info. We collect basic billing details (name, email, Discord server, plan, and credit balance) and rely on Stripe to handle payment instruments.
• Support + activity logs. To keep systems secure we log webhook activity, API calls, job runs, and admin actions (including IP addresses) for troubleshooting.

03

How we use data

• Provide the service. Audio, transcripts, and notes are processed so you can replay or review sessions, trigger AI notes, and deliver summaries back to Discord.
• Improve reliability. Usage metrics help us tune our job queues, catch bugs, and plan storage capacity on DigitalOcean Spaces.
• Communicate with you. We may send Discord DMs or emails about product updates, incidents, or new features (you can opt out).
• Billing & compliance. Usage data feeds into our cost tracking and into the Stripe records for any credits you buy. We may also retain information required by law.

04

Third-party processors

We share limited data with a small set of trusted partners:

• Discord for authentication, slash commands, and message delivery.
• DigitalOcean for hosting and storage (Spaces, our droplets, and managed Postgres).
• AssemblyAI for automatic speech recognition. Deepgram was used for some older recordings.
• AI partners like Anthropic for AI notes, campaign notes, and campaign memory.
• Voyage AI for text embeddings (numbers that stand for the meaning of a short piece of text), which power recall and search across your campaign’s story. It receives short text derived from your session transcripts, such as the one-sentence story claims behind your campaign notes and memory, and, when you use search, the words you type into the search box. We do not send it audio. We have opted out of Voyage using the text we send it to train its models, and under its terms that text is deleted once it has been processed.
• Stripe for payment processing.
• Sentry for error monitoring — it receives technical error reports that can include account identifiers.

Each partner receives only the data required to perform their role, and they are contractually obligated to safeguard it.

We also run our own infrastructure — task queues (Celery/Valkey/Redis) and our Postgres database — on the DigitalOcean hosting above. That’s us, not an outside company handling your data.

05

Data retention

We keep the fiction, not the people. Your sessions belong to your whole table, so we don’t cut one person’s voice out of a shared recording — that would break everyone else’s story. Instead, if you email us at privacy@diceparty.co, within 30 days we’ll permanently delete your account data and replace your name and identifiers in transcripts, notes, and campaign memory with an anonymous label, so the recordings can no longer be linked back to you. Billing records we’re legally required to keep are anonymized where possible.

We’re a small team, so this is handled by a real human rather than a button today; that just means it may take a few days, not that we’ll forget. We’ll also ask the services that help us, like our transcription and AI providers, to delete any account details they hold about you.

privacy@diceparty.co

06

Security

Dice Party uses encryption in transit, per-user recording directories, and access controls enforced through Postgres, Spaces IAM policies, and strict API keys. No security program is perfect, so please keep your Discord access tokens secret and let us know if you suspect unauthorized activity.

07

Your rights

You have the same rights described in the Fun Side LLC Privacy Policy: access, correction, anonymization, restriction, portability, objection, and withdrawal of consent. Just email us at privacy@diceparty.co and we’ll take care of it within 30 days. Anonymization follows the same request-based path described in “Data retention” — a real human on our side, not a self-serve button, so give us a few days.

A note on shared tables: when one player asks to be anonymized, we replace their identifiers with an anonymous label rather than cutting their audio out of the recording, so the rest of the table’s story — and their part in it — stays intact. We don’t erase everyone else’s campaign to honor one person’s request.

privacy@diceparty.co

08

International transfers

Our infrastructure runs in U.S. regions provided by DigitalOcean. By using Dice Party you consent to transferring your information to the United States and to any other country where our partners operate, subject to appropriate safeguards.

09

Children

Dice Party is intended for adults running tabletop games. We do not knowingly collect personal data from children under 13 (or under the minimum age in your jurisdiction). If you believe a child has provided personal data, please contact us so we can remove it.

10

Updates

We may update this policy as we add new features or update vendor relationships. When changes are significant we will announce them via Discord or email. The “Effective” date at the top of this page reflects the latest version.

11

Contact

Questions or requests? Email us or reach out through the Dice Party Support server on Discord.

privacy@diceparty.co